Event Request Form | NYU Journalism Applications

Important Notes Below

We only accept requests from members of NYU Journalism. Each event must be sponsored by a faculty member.

Due to staffing, we can only hold 2 events per week at 20 Cooper Square. We will do our best to accommodate your requested date, but note that a submission of this form is not a confirmation of an event - each event will be approved with a follow-up from our Events Coordinator.

Please contact Maria Roberts by email with any questions.

Contact Name*

Contact Email*

Contact Phone*

Faculty Sponsor*

Must be on-site for the duration of the event. If you are a student completing this form, please list the professor who will be sponsoring this event.

Faculty Sponsor Phone Number*

Will act as an emergency contact.

Designated Student Helper*

Must be on-site for the duration of the event.

Department*

Event Logistics

Event Date*

Alternative Dates*

To be used if your first choice date is unavailable.

Event Start time*

Event End time*

Notes for onsite events: Start / End times do not include set-up, break down, or clean-up. The event space is available from 11:00am to 8:00pm. Events may not exceed 2 hours in length.

Expected attendance*

Event Title*

Event Subtitle*

Description of event*

Maximum of 75 words allowed.

Do you need an RSVP link created?*

Yes

Is this event co-sponsored?*

Yes

Please write in the co-sponsors here exactly as they should be listed on event promotional materials.*

Do you need a poster / flier created for this event?*

Yes

No, I’ve made a flyer, see attached.

No, my event will not have a flyer.

Upload headshots / flyer assets here

Please upload any photos / description copy you would like to have on the flyer. This greatly decreases turnaround time for event flyers.

Drop files here or

Accepted file types: jpg, png, pdf, zip, docx, Max. file size: 2 MB, Max. files: 5.

Your Flyer*

Accepted file types: jpg, png, pdf, gif, jpeg, Max. file size: 2 MB.

Would you like this event circulated across the following NYU Journalism channels*

Please check all that apply

Bulletin boards/elevators

NYU Journalism website

NYU Journalism listservs / newsletter

NYU Journalism social media (Twitter, FB, Instagram)

N/A

What type of event?*

In-person event

Hybrid event

Online Event Details

Zoom Event Manager Name*

(Responsible for setting up and running the zoom event)

Zoom Event Manager Email*

(Responsible for setting up and running the zoom event)

How will this event be set-up in Zoom?*

Zoom Meeting

Webinar mode

Do you require digital front of house assistance?*

IE Q&A monitoring, running zoom, etc.

Yes

Please list confirmed panelists and moderator (i.e. all folks who receive a panelist invite)*

In-Person Event Details

You are responsible for checking that your in-person event location will be available at the event date and time you selected at the top of this form.

AV Approvals are made on a case-to-case basis.

We can only accomodate AV support, including video, audio, microphones, projection, etc. until 8pm. Social events may run later without AV support.

Room Set-up

Event Location*

We accept reservations for the 7th floor commons (7C) or the 7th floor screening room. Please note that we cannot serve food or drinks in the screening room. If you would like to have a reception after a screening, please note this below with the time you will be occupying each room.

Projection needed?*

NOTE: If you plan on using the branded step and repeat, you cannot project.

Please list the names and email addresses of student aides you’ve confirmed to help with setup/breakdown:*

Do you need Audio / Video (AV) support for your event?*

This includes mic, recordings, laptop/projector, etc. Not available after 8pm. Requires approval.

Yes

AV requirements*

Check all that apply.

Podium w/ mic

Apple laptop on stage

Extra Mics on Stage (List Below)

Two mics for audience Q&A

NYU Journalism branded step and repeat [standing banner as background]

Live Streaming * [To be used if you anticipate remote audiences tuning in on the event date.]

Event Recording

Number of chairs on stage*

If not applicable, please put N/A

Number of mics on stage*

If not applicable, please put N/A

Would you like food / drinks at this event?*

Yes

Please list food/caterer requests here, if applicable.

Is this event for:*

NYU community (e.g., faculty, staff, and students from all NYU schools)

NYU Journalism Only (e.g., faculty, staff, and students from NYU Journalism)

Open to the Public

What is your budget for this event?*

Which fund should we use for this event's expenses?*

Additional Notes

CAPTCHA

Phone